How to Add Signature in Outlook Mail

Email signatures are a convenient way to include important information in every email you send, and they can help to add a professional touch to your communications.

In Outlook, you can create and customize your own email signature, and choose which signature to use when composing a new email message.

Why Adding Signature to E-mail is Important

Professionalism: A signature adds a professional touch to your emails and makes them look more formal and business-like.

Contact information: A signature is a convenient way to include your contact information, such as your email address, phone number, and website, in your emails. This makes it easier for people to get in touch with you.

Time-saving: Once you have created a signature, you don’t have to type out your contact information and branding elements every time you send an email. This can save you time and effort.

How to add Signature to Outlook E-mail

  1. Open Outlook and go to the “File” tab.
  2. Click on “Options” in the left menu.
  3. In the “Options” window, go to the “Mail” tab.
  4. Under the “Compose messages” section, click on the “Signatures” button.
  5. In the “Signatures and Stationery” window, click on the “New” button.
    Type a name for your signature in the “New Signature” window and click “OK”.
  6. In the “Edit Signature” window, type your signature in the text box provided. You can also use the formatting options to change the font, size, and color of the text.
  7. When you are finished, click “OK” to save your signature.

If you want to add other links and logo to the signature,

  1. Follow the above steps 1 to 5.
  2. In the “Edit Signature” window, click on the “Insert Picture” button in the ribbon.
  3. Navigate to the location of the image file on your computer and select it. Click “Insert” to add the image to your signature.
  4. To add a hyperlink to your signature, highlight the text you want to use as the link and click on the “Insert Hyperlink” button in the ribbon.
  5. In the “Insert Hyperlink” window, enter the URL of the website you want to link to in the “Address” field and click “OK”.
  6. When you are finished, click “OK” to save your signature.

To use your signature when composing a new email message, click on the “Signature” button in the ribbon and select the signature you want to use from the list.

Few things to remember when creating a signature in Outlook

Keep it simple: Avoid using too many graphics or large blocks of text in your signature. A simple, clean design is more effective.
Keep it professional: Avoid using slang, emojis, or inappropriate language in your signature.
Test it out: Send a test email to yourself to make sure that your signature looks the way you want it to on different devices and email clients.
Update it regularly: Make sure to update your signature when you change jobs, add new contact information, or make other changes.

By following the steps outlined above, you can easily create a signature in Outlook that meets your needs and reflects your professional identity.

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